TrueBooks is a complete, real-time accounting system for ecommerce — double-entry ledger, inventory and cost of goods, payables, payroll, sales tax and both statements — posted as the money moves and reconciled to cleared deposits every single day.
Bank varianceFour accounts reconciled every day$0.00Connects to every store, processor, bank and card your books have to account for
Amazon AdsWalmart ConnectShopifyStripePayPalKKlaviyoPlaidTraditional bookkeeping records what your platforms said, then spends the following month reconciling it. TrueBooks starts from the money that cleared, names every reduction on the way, and keeps both statements true to today.
Fulfilment, storage and shippingCharged per unit and per zone, posted per unit−$48,860Chargebacks, net of recoveriesWithdrawn by the issuer, recoveries posted back−$19,700Sales tax collected, not yoursHeld as a liability against a dated filing−$38,740
Agent-channel orders in reserveRecognised only once the deposit clears−$21,300Net profit for the period, live to today, with $0.00 variance against four bank and card accounts and a signed pack three days after period end.
Four line items on your card become one system that already agrees with the bank — and the month closes without anyone stitching the pieces back together.
Six stations, six timestamps. Every step happens as the money moves rather than at the end of the month, which is why the close confirms the period instead of reconstructing it.
Post it as it happens, document it as it posts, reconcile it the same day, then close the month in three days with the audit trail already behind every figure.
A full chart of accounts, journals, sub-ledgers and a trial balance that stays in balance — real double entry, not a categorised feed pretending to be accounting.
Every entry carries the document behind it, at any date you ask for.
| Date | Journal | Debit | Credit |
|---|---|---|---|
| Day 31 | Shopify settlement 4417 | $318,240 | $318,240 |
| Day 31 | Cost of goods sold | $162,410 | $162,410 |
| Day 31 | Processor fees | $11,860 | $11,860 |
| Day 29 | Sales tax payable | $38,740 | $38,740 |
Ask for the trial balance on any date and it foots — no adjusting run, no waiting for a bookkeeper.
Reading this screen: debits and credits foot at any date, and every entry carries the document behind it.
Bank accounts, cards and processor balances are matched every day against the settlement behind them, so reconciliation stops being a monthly event.
Two banks, one card and one processor, matched the day they move.
| Account | Lines | Matched | Variance |
|---|---|---|---|
| Chase ··· 4417 operating | 1,842 | 100% | $0 |
| Mercury ··· 8820 reserve | 216 | 100% | $0 |
| Amex ··· 2004 card | 1,164 | 99.2% | $1,140 |
| Stripe payouts | 488 | 100% | $0 |
The only open item is $1,140.00 in supplier refunds, flagged this morning with the charge behind it.
Reading this screen: one deposit opened into fees, refunds and tax, until the books and the bank agree to the cent.
DTC, wholesale, retail, marketplace and agent channels are reduced by discounts, returns, cancellations and deferred revenue, and what remains is tied to a deposit that cleared.
Discounts, returns and deferred revenue named before anything is recognised.
| Channel | Orders | Gross | Recognised |
|---|---|---|---|
| Shopify | 8,420 | $512,600 | $466,180 |
| Amazon | 6,120 | $418,900 | $372,140 |
| Retail and wholesale | 1,940 | $186,400 | $172,300 |
| Agent channels | 1,724 | $111,140 | $94,180 |
Agent-channel orders stay in deferred revenue until the deposit clears — $16,960.00 still held.
Reading this screen: gross orders reduced by discounts, returns and deferred revenue, until what is left is what settled.
Landed cost, freight, duty and shrink follow the units that moved, and processing, referral, fulfilment, shipping and dispute fees are read from the settlement files rather than summarised into one line.
Landed cost per unit, and every fee named to the charge that carried it.
| Fee family | Basis | Amount |
|---|---|---|
| Card processing | 2.9% + 30¢ per charge | $41,320 |
| Marketplace referral | 8–15% per order | $34,180 |
| Fulfilment | Per unit, per size tier | $22,940 |
| Shipping labels | Per zone and weight | $11,860 |
| Storage and chargebacks | Per cubic foot, per case | $7,970 |
Gross profit $642,500.00 — after landed cost and every fee, not before them.
Reading this screen: where every dollar of settled revenue goes, and every fee named to the charge that carried it.
Card charges and vendor bills are coded automatically, receipts are captured and matched, prepaids and accruals post on schedule, and duplicate charges or quiet renewals surface the day they land.
Vendors, cards and freight, chased to a document the day they post.
| Vendor | Coded to | Amount | Status |
|---|---|---|---|
| Freightline Logistics | 6200 Freight | $8,420 | Duplicate |
| Adobe Enterprise | 6700 Software | $2,880 | Renewal |
| Northlight Studio | 6400 Agency | $1,140 | No receipt |
| Amex ··· 2004 | Awaiting approval | $6,240 | Held |
$12,440.00 in duplicates and a quiet renewal, caught before either one cleared the bank.
Reading this screen: operating spend by category and by card, with a receipt behind every dollar.
Supplier bills, wholesale invoices, agency terms, payroll and contractors are aged and dated against the cash confirmed to arrive, so a payment run is funded before it is approved.
Every obligation dated against cash that has already cleared.
| Obligation | Date | Amount | Funding |
|---|---|---|---|
| Payroll, 14 people | Day 45 | $172,300 | Funded |
| Supplier run, 11 invoices | Day 42 | $146,020 | Funded |
| Sales tax, nine states | Day 50 | $46,180 | Reserved |
| Wholesale receipts due in | Day 48 | $131,000 | Confirmed |
Nothing is scheduled against money that has not arrived — the run is funded before it is approved.
Reading this screen: what you owe, what you are owed, and the people cost, all dated against confirmed cash.
Truence tracks what you collected in each state and country, watches the thresholds you are approaching, and holds the cash back from settled deposits before you spend it.
Thresholds tracked per jurisdiction, with the reserve already held out.
| State | Period | Amount | Status |
|---|---|---|---|
| California | Q1 · due Day 60 | $18,420 | Reserved |
| Texas | Last cycle · due Day 50 | $9,860 | Reserved |
| Florida | Last cycle · due Day 49 | $6,240 | Reserved |
| New York | Q1 · due Day 52 | $4,220 | Registering |
$46,180.00 sits in a reserve account against dated filings — it is never counted as profit.
Reading this screen: every jurisdiction ranked by threshold, with the reserve already held out of cleared cash.
Profit and loss, balance sheet and cash flow are current every morning, comparable across months, consolidated across entities at settlement rates, and every line carries a variance column against the bank.
Three statements, one bank balance, no bridging spreadsheet.
| Profit and loss, last cycle | Amount | % of revenue |
|---|---|---|
| Recognised revenue | $1,104,800 | 100.0% |
| Cost of goods and fees | −$462,300 | 41.8% |
| Gross profit | $642,500 | 58.2% |
| Operating spend | −$500,200 | 45.3% |
| Net profit | $142,300 | 12.9% |
Profit, balance sheet and cash flow all resolve to $412,880.00 in the bank.
Reading this screen: profit and loss, cash flow and the closing balance, each with a variance column against the bank.
The checklist is already done by the time the period ends. Sign it, lock it, and hand your accountant, lender or buyer a pack they accept on sight.
Six confirmations, each with the evidence already behind it.
| Step | Owner | When | Status |
|---|---|---|---|
| Reconciliation pack | Controller | Day 31 | Signed |
| Revenue schedule | TrueBooks | Day 31 | Evidenced |
| Tax reserve | Controller | Day 33 | Signed |
| Period lock | Founder | Day 33 | Locked |
Last full cycle signed on Day 33 — every figure traceable to the deposit that produced it.
Reading this screen: the close as six confirmations, signed on the third day and locked.
The same ledger, the same figures, the same audit trail — readable between a supplier call and a pallet check, without waiting for anyone to send a report.
Profit to today, close status, tax held back per state, and any figure opened down to the entry behind it.
Not testimonials. A running log of months closed on Truence, the day they were signed, and the figure that changed a decision afterwards.
Your CPA has a free seat, their own review queue and every source document attached to the entry it belongs to. When they want their own tools, the trial balance, journals and year-end pack export at any date.
General ledgers wait to be reconciled. Bookkeeping services deliver a report after the month has gone. TrueBooks reads your stores, processors, banks and cards directly, posts double-entry as the money moves, and keeps both statements agreed with the bank every single day.
One store or five entities — the ledger, the statements and the close work the same way, and the bank agrees with all of them.
Connect Shopify, Stripe and your bank and the ledger backfills the same day, with a live profit and loss instead of a quarterly catch-up.
Fees split at line level, inventory costed per unit, and sales tax tracked in every state you crossed a threshold in.
Consolidated statements at settlement rates, eliminations applied, and a diligence pack that exports the same afternoon it is asked for.
No migration project and no parallel run. Connect the stores, banks and cards you already use and Truence posts eighteen months of history, agreed with your bank.
Truence partners with Plaid and AWS, so the connection is permissioned and the data is protected from the first minute.
Your bank connection is permissioned and read-onlyTruence connects through Plaid, the same infrastructure your bank already trusts. You grant the permission, you can revoke it in one click, and Truence can only read. It never moves money and never writes to your accounts.
Everything Truence reads is encrypted in transit and at rest on AWS, isolated per business, with access logged. A DPA and a security review are available whenever you want them.
Free seats inside the same books, a trial balance and journal export at any date, and mapped exports to QuickBooks or Xero if they prefer their own tools.
When the books are closed to the bank every morning, margin is a fact rather than an argument. You price with the real cost of taking money, you know what is owed before you spend it, and diligence takes an afternoon instead of a quarter.
Everyone who needs a true profit figure today, not a corrected one next month.
Everyone who has to sign the close and defend every entry behind it.
Everyone who wants a ledger where each figure walks back to a cleared deposit.
Three approaches, three sources. Every line names where the number comes from.
Reads the bank. The month closes against deposits that already cleared.Every question a founder asks before they move their books.
Connect your stores, processors, banks and cards. Eighteen months of history posts the same day, agreed to the cent.